How Project Management is being changed by digital transformation

5 minutes

Digital transformation is allowing businesses to move away from outdated processes. But, it is also changing the process of project management.

Project Managers plan, organise, and ensure projects are completed within an agreed timeframe. The aim of Project Managers is still the same as it's always been. They are tasked with overseeing a series of changes to improve the performance of a business. There are different techniques and processes used in project management. Yet, Project Managers have the responsibility of ensuring their projects are a success. They do this by outlining, running and leading projects. 

A number of factors will dictate how a Project Manager approaches each project. Their decision depends on the type of project, and the needs and objectives of the business. It also depends on the experience of those working alongside them on the project.

What is digital transformation? 

Digital transformation projects allow businesses to move away from outdated processes. Although once reliable, the change allows for a more modern approach. This is achieved through the implementation of technology throughout a business. It’s a move to digitalise products, services or operations. There’s also been a rise in AI-driven insights. This information enhances decision-making and improves the understanding of consumer habits. All these fundamental changes impact the way a business operates. 

When the transformation occurs the work doesn't stop there. In fact, things are only getting started. To see the lasting effects of the transformation, there needs to be a change in behaviour. This is something which needs to include the entire organisation. And this is where project management meets digital transformation. After all, someone needs to ensure the organisation achieves its transformation objectives.

As with project management, digital transformation helps to drive innovation. This is valuable for businesses, as the customer experience and efficiency are improved. But, with digital tools now available, the project management process is changing. Let's see how the evolving digital world is changing the role of the Project Manager.

Faster communication methods 

Gone are the days of in-person project meetings and long email threads. Nowadays, Project Managers can communicate in a variety of ways. Whether it's Microsoft or Google, the lines of communication are more open than ever. 

Project Managers can provide updates through video conference calls and instant messaging services. This saves everyone involved from getting bogged down in email chains. These digital hubs are more than convenient tools. In fact, they save an incredible amount of time that would otherwise be lost. Instead of getting lost in admin, Project Managers can focus on the progress of the project.  

A more efficient process

The whole concept of digital transformation allows businesses to become more efficient. Paired with the digital tools available, this makes project management a different ballgame. 

With digital tools, the different stages of the project lifecycle are more effective. Whether to plan, organise or direct a project, digital tools increase the efficiency of project management. They also enable them to maintain a high level of accuracy. 

Project Managers face the challenge of making changes within a specified budget. And with the right tools, there is the possibility to spot costly errors before they happen. This allows for the project to stay within budget and on track. 

Prioritising project delivery

Project Managers now have digital tools to assist their work. There is software and technology to assist with project preparation and scheduling. With the admin taken care of, Project Managers have more time to focus on the bigger picture. They can focus on what project management is at its core, delivering a business’s strategy. Having aligned the project with the strategy, Project Managers are likely to get better results. They can deliver the outcomes the organisation wants to achieve. This gives them a firmer hold over the marketplace. 

Further reliance on technology

The world is going further into the digital age. That's why businesses of all sizes are undergoing digital transformations. This requires Project Managers to express leadership skills in directing projects. But, they also have to have refined technical skill sets. 

Emerging technologies are always becoming available. This changes the way projects are handled for the most part. So, to ensure they continue to provide value, Project Managers need digital skills. This will allow them to use the latest digital tools, improving the project’s efficiency. 

Focus on growth

Technology is changing the way we work. So, to keep up, Project Managers need to sharpen their skills and maintain a growth mindset. They can do this in any way that helps them improve in their role. But, seeking out learning and development opportunities is the best way of doing this. As Project Managers lead the projects, there’s a need for good leadership skills. These skills can be honed through a leadership and management course. 

Equally, digital skills are needed to use digital tools. Like leadership skills, digital skills can be developed through training courses. Project Managers should also build up their knowledge base to help with decision-making. This can be done by reading up on the latest industry trends. 

Analytics-based decision-making 

Businesses now use data analytics more than ever. That’s why data analysis was the most in-demand skill in 2022. Data allows businesses to draw on industry insights and trends. They can see what’s working in the marketplace and alter their decision-making as a result. 

Project Managers use data in a similar way. They make the most of analytical reports, graphs and charts to make the project data more understandable. With this information, Project Managers can review performance. They can see what’s working and what isn’t. This allows Project Managers to revise their approach throughout projects. 

This information enables Project Managers to keep within the budget and time constraints. With this, Project Managers can deliver the desired outcomes of a business’s strategy.

Of course, the rise of data puts more emphasis on Project Managers. They have to understand analytics-based decision-making. It can be the difference between the success and failure of projects.

Do you need a Project Manager to help with your digital transformation project? If you do then look no further. Here at Pareto, we provide industry-leading companies with talented Project Managers. You can check our Project Solutions page for more information about our offerings.

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